Uhuru Flea Markets 2011 Regulations & Registration

Uhuru Flea Markets 3733 Lancaster Ave • Philadelphia, PA, 19104 215-387-0919 • uhurufleamarket.blogspot.com
---------------------------------------------------------------------------------------------------------------------- Vendor Registration Form Uhuru Flea Market at Clark Park 2011 Fees: $25 for 6X6 space; $45 for 16x16 space; $75 for Food Vendors Please circle dates you are applying for: NOTE: Vendors provide their own tables and displays Aug 20 (B) • Sept 17 (B) • Oct 15 (B) Clark Park is located in West Philadelphia, between 43rd & 45th streets and between Baltimore & Woodland Avenues. NOTE: Park ”A “ on Baltimore is unavailable for large events in 2011, as it is being renovated. • All flea markets will be in Park “B” located on Chester Ave between 43rd and 45th Sts. The rain date is the next day, Sunday. Vendors must be available for the rain date. No fees are returned unless both Saturday and Sunday rain dates are called, then the fee would be refunded. Your prepaid, signed registration is required a week before the event to guarantee a space providing room is still available. Cash can be dropped off in a sealed envelope with signed registration form at address below. Or mail a money order with registration form payable to Uhuru and send promptly to: Uhuru Solidarity Center, 3733 Lancaster Ave. 1st floor, Philadelphia PA 19104 MONEY ORDER OR CASH ONLY – NO CHECKS. Questions? Please leave a message for Ali at 215-387-0919 or email philly_flea@yahoo.com Information also found at uhurufleamarket.blogspot.com Name:______________________ What are you selling?_____________________________ Address:______________________________________ City:______________ State:________ Zip:_______ Phone:__________________________Email:_______________________________________ We will email or call to confirm your registration. Space locations will be given out at our registration booth on the morning of the event. Flea Market is open to public 9am - 5pm. Clark Park is located in West Philadelphia, at 43rd St between Baltimore and Chester Aves (“Park A”). Park ”B” will be used for some of the flea markets and is located on Chester Ave between 43^rd and 45^th Sts. ------------------------------------------------------------------------------------ The undersigned hereby forever discharges, holds harmless and releases Uhuru Flea Market (Uhuru Solidarity Movement) and its agents, beneficiaries, employees and/or volunteers from any and all manner of action, claims, damages and/or suits, whatsoever arising out of any damage and/or loss to person and/or property of the undersigned while participating in these events. The undersigned hereby consents to the enforcement of all Rules and Regulations. _____________________________________ Vendor Signature______________________________________ Date_________________ Enclosed is payment of $ ____________ for month/s of ______________________________ NOTE: A SIGNED REGISTRATION FORM MUST BE RECEIVED WITH FULL PAYMENT AND VERBAL ACCEPTANCE BY THE FLEA COORDINATOR A MINIMUM OF A WEEK BEFORE THE FLEA MARKET TO SECURE YOUR SPACE
REGULATIONS 2011 Uhuru Flea Market at Clark Park April 16 • May 14 • June 18 • July 23 • Aug 20 • Sept 17 • Oct 15 Clark Park is in West Philadelphia, between 43rd & 45th sts and between Baltimore /Woodland Aves. Please note: Park ”A “ on Baltimore is unavailable for large events in 2011 as it is being renovated. The rain date is the next day Sunday, vendors must be available, no fees returned unless both Sat and Sun raindates are called, then fee would be refunded. CONTACT INFORMATION: Uhuru Flea Market, 3733 Lancaster Ave., 1st floor, Phila, PA 19104. Message machine: 215-387-0919 for Ali Hoehne, coordinator of the Uhuru Flea Market email: philly_flea@yahoo.com uhurufleamarket.blogspot.com for info & registration forms. UHURU FLEA MARKET RESERVES THE RIGHT TO EXCLUDE ANY VENDOR THAT DOES NOT CARRY OUT THESE POLICIES. 1. CHECK-IN IS FROM 7am to 9 am AT REGISTRATION BOOTH. ALL VENDORS MUST CHECK-IN BY 9am AT LATEST. IF YOU HAVE NOT CHECKED IN OR SPOKEN TO THE FLEA COORDINATOR BY 9am, AND UNLOADED INTO YOUR SPACE BY 9:30am YOUR SPACE WILL BE REASSIGNED AND YOU WILL NOT BE REFUNDED. Please have helpers or a dolly to unload your vehicle quickly. Vendors bring own tables and displays. Please respect the neighborhood by keeping noise levels to acceptable levels at all times. 2. SPACE ASSIGNMENTS Space assignment numbers will be given at the registration check-in booth and volunteers will assist everyone in locating their space. Note: No generators allowed without advanced permission from the Vending Coordinator Your booth, tent, canopy, umbrella and all your items MUST FIT within your space 3. ABSOLUTELY NO DRIVING IN THE PARK. 4. UNLOADING Flea Market coordinators put up No Parking signs on surrounding streets for vendors to use to unload. It is on a first-come, first-serve basis. If you have to double-park, you MUST unload all your items onto the sidewalk rapidly, before setting up your space. There is NO double-parking on Chester due to trolleys. 5. RAIN DATE (Please bring a tarp/plastic for a possible light rain) Call the Uhuru Flea Market voice mail at 215-387-0919 after 5am on the scheduled morning of the flea market to find if a rain date has been called. All vendors must be available for the rain date, which is the Sunday immediately following the scheduled Saturday flea day. If you do not show up for the rain date, your registration fee will be processed as a donation. Please let us know if you are not coming. 6. CLEAN UP Vendors are required to leave their spaces clean. To continue vending at this flea market, please bag your trash and place it in existing park garbage cans. Do not leave any large items, like furniture or lamps. It is important that we leave the park neat and clean so we will be welcome again. 7. FEES This flea market is sponsored by the Uhuru Solidarity Movement, a volunteer organization. 100% of the proceeds benefit the African-led Uhuru Movement's programs for economic development and social justice for the black community. Fees are: $25 for 6X6 space, $45 for spaces up to 16X16, some sizes vary. $75 for Food Vendors. 8. FOOD LICENSES If you are selling and preparing food, we must receive a copy of your valid current operating licenses at least one week prior to the flea. Phila Licenses & Inspections (L&I) require that you DISPLAY your original licenses during operating hours. All food processes and grills must be inside a tent structure. Food must be kept safely off the ground and on ice as necessary, covered and apart from clientèle. All city/state rules need to be respected by food vendors at these events. You must have the following licenses in order to sell food within the City of Phila: Business Privilege License, Sidewalk Vendor license, Food Handler License. 9.PAYMENTS ACCEPTED FOR SPACES Uhuru Flea Markets accepts money-orders or cash only. Payment must be received at least a week before the flea date to guarantee your space, and you must be verbally accepted during this process. a. Mail your payments, drop in our mail slot, or arrange to meet at our office. b. Money-orders are payable to “Uhuru”. Please put your 10 digit phone # on payment. c. Include your full name and return address on the front of the envelope. d. We will call or email you to confirm receipt of registration. 10. CANCELLATION POLICY CANCELLATION DEADLINE. You must give ONE WEEK CANCELLATION NOTICE. Call or send email by 6pm on the Sat. a week before the flea market. Your fees will be refunded, we will confirm your cancellation by phone/email. 11. IF YOU DO NOT CANCEL A WEEK IN ADVANCE You will be marked as a NO SHOW, you are not entitled to a refund. If this occurs, your payment will be processed as a donation. There are no exceptions. 12. MAILING LISTS & LOST OR MISDIRECTED MAIL Uhuru Flea Market is not responsible for lost or misdirected mail. Please inform us of any changes of address, duplicate mailing, name change, new email or phone number. 13. PRIVACY POLICY UFM will not rent, sell, and/or share your information with third parties. 14. DAMAGE/LOSS UFM is not responsible for any damage and/or loss to property. Make sure that your space is properly staffed. 15. ADVERTISING & MARKETING UFM advertises the flea markets in newspapers, email lists, local and regional online calendars, mailing lists. The flea markets may be listed on GoPhila.com, CraigslistPhila.com, and many other online calendar announcements and online newspapers. (See mailing lists and privacy policies). 16. VENDOR SALES Vendors keep their individual sales. UFM does not guarantee vendor sales. 17. ITEMS THAT CANNOT BE SOLD We must approve and monitor the merchandise being sold by our vendors. Here is a brief list of items that are regulated by the Phila Police Dept. (PPD) NO WEAPONS INCLUDING COLLECTIBLE WEAPONS Including, but not limited to guns, knives, slingshots, pepper-spray, fireworks, flammable liquids etc. NO DRUGS OR DRUG PARAPHERNALIA Including, but not limited to, drugs, head shop items, pipes, bongs, rolling papers, etc. OTHER RESTRICTED ITEMS Including, but not limited to, stolen merchandise, bootleg DVDs or bootleg CDs and similar items. NO PORNOGRAPHIC MATERIALS Including, but not limited to, literature, magazines, videos, DVDs, and/or similar items. NO SOCIALLY OFFENSIVE ITEMS Including Nazi or other white supremacist items, or other items deemed offensive by coordinators or shoppers.

REGULATIONS 2011 Uhuru Flea Market at Clark Park

April 16 • May 14 • June 18 • July 23 • Aug 20 • Sept 17 • Oct 15

Clark Park is in West Philadelphia, between 43rd & 45th sts and between Baltimore /Woodland Aves.

Please note: Park ”A “ on Baltimore is unavailable for large events in 2011 as it is being renovated.

The rain date is the next day Sunday, vendors must be available, no fees returned unless both Sat and Sun raindates are called, then fee would be refunded.

CONTACT INFORMATION: Uhuru Flea Market,
3733 Lancaster Ave., 1st floor, Phila, PA 19104.
Message machine: 215-387-0919 for Ali Hoehne, coordinator of the Uhuru Flea Market

email: philly_flea@yahoo.com

uhurufleamarket.blogspot.com for info & registration forms.

UHURU FLEA MARKET RESERVES THE RIGHT TO EXCLUDE ANY VENDOR THAT DOES NOT CARRY OUT THESE POLICIES.

1. CHECK-IN IS FROM 7am to 9 am AT REGISTRATION BOOTH. ALL VENDORS MUST CHECK-IN BY 9am AT LATEST. IF YOU HAVE NOT CHECKED IN OR SPOKEN TO THE FLEA COORDINATOR BY 9am, AND UNLOADED INTO YOUR SPACE BY 9:30am YOUR SPACE WILL BE REASSIGNED AND YOU WILL NOT BE REFUNDED. Please have helpers or a dolly to unload your vehicle quickly. Vendors bring own tables and displays. Please respect the neighborhood by keeping noise levels to acceptable levels at all times.

2. SPACE ASSIGNMENTS
Space assignment numbers will be given at the registration check-in booth and volunteers will assist everyone in locating their space.
**Note: No generators allowed without advanced permission from the Vending Coordinator**
**Your booth, tent, canopy, umbrella and all your items MUST FIT within your space**

3. ABSOLUTELY NO DRIVING IN THE PARK.

4. UNLOADING
Flea Market coordinators put up No Parking signs on surrounding streets for vendors to use to unload. It is on a first-come, first-serve basis. If you have to double-park, you MUST unload all your items onto the sidewalk rapidly, before setting up your space. There is NO double-parking on Chester due to trolleys.

5. RAIN DATE (Please bring a tarp/plastic for a possible light rain)

Call the Uhuru Flea Market voice mail at 215-387-0919 after 5am on the scheduled morning of the flea market to find if a rain date has been called. All vendors must be available for the rain date, which is the Sunday immediately following the scheduled Saturday flea day. If you do not show up for the rain date, your registration fee will be processed as a donation. Please let us know if you are not coming.

6. CLEAN UP

Vendors are required to leave their spaces clean. To continue vending at this flea market, please bag your trash and place it in existing park garbage cans. Do not leave any large items, like furniture or lamps. It is important that we leave the park neat and clean so we will be welcome again.

7. FEES

This flea market is sponsored by the Uhuru Solidarity Movement, a volunteer organization. 100% of the proceeds benefit the African-led Uhuru Movement's programs for economic development and social justice for the black community.

Fees are: $25 for 6X6 space, $45 for spaces up to 16X16, some sizes vary. $75 for Food Vendors.

8. FOOD LICENSES
If you are selling and preparing food, we must receive a copy of your valid current operating licenses at least one week prior to the flea. Phila Licenses & Inspections (L&I) require that you DISPLAY your original licenses during operating hours. All food processes and grills must be inside a tent structure. Food must be kept safely off the ground and on ice as necessary, covered and apart from clientèle. All city/state rules need to be respected by food vendors at these events.

You must have the following licenses in order to sell food within the City of Phila: Business Privilege License, Sidewalk Vendor license, Food Handler License.

9.PAYMENTS ACCEPTED FOR SPACES

Uhuru Flea Markets accepts money-orders or cash only. Payment must be received at least a week before the flea date to guarantee your space, and you must be verbally accepted during this process.

a. Mail your payments, drop in our mail slot, or arrange to meet at our office.

b. Money-orders are payable to “Uhuru”. Please put your 10 digit phone # on payment.

c. Include your full name and return address on the front of the envelope.

d. We will call or email you to confirm receipt of registration.

10. CANCELLATION POLICY

CANCELLATION DEADLINE. You must give ONE WEEK CANCELLATION NOTICE. Call or send email by 6pm on the Sat. a week before the flea market. Your fees will be refunded, we will confirm your cancellation by phone/email.

11. IF YOU DO NOT CANCEL A WEEK IN ADVANCE

You will be marked as a NO SHOW, you are not entitled to a refund. If this occurs, your payment will be processed as a donation. There are no exceptions.

12. MAILING LISTS & LOST OR MISDIRECTED MAIL

Uhuru Flea Market is not responsible for lost or misdirected mail. Please inform us of any changes of address, duplicate mailing, name change, new email or phone number.

13. PRIVACY POLICY

UFM will not rent, sell, and/or share your information with third parties.

14. DAMAGE/LOSS

UFM is not responsible for any damage and/or loss to property. Make sure that your space is properly staffed.

15. ADVERTISING & MARKETING

UFM advertises the flea markets in newspapers, email lists, local and regional online calendars, mailing lists. The flea markets may be listed on GoPhila.com, CraigslistPhila.com, and many other online calendar announcements and online newspapers. (See mailing lists and privacy policies).

16. VENDOR SALES

Vendors keep their individual sales. UFM does not guarantee vendor sales.

17. ITEMS THAT CANNOT BE SOLD

We must approve and monitor the merchandise being sold by our vendors. Here is a brief list of items that are regulated by the Phila Police Dept. (PPD)

NO WEAPONS INCLUDING COLLECTIBLE WEAPONS

Including, but not limited to guns, knives, slingshots, pepper-spray, fireworks, flammable liquids etc.

NO DRUGS OR DRUG PARAPHERNALIA

Including, but not limited to, drugs, head shop items, pipes, bongs, rolling papers, etc.

OTHER RESTRICTED ITEMS

Including, but not limited to, stolen merchandise, bootleg DVDs or bootleg CDs and similar items.

NO PORNOGRAPHIC MATERIALS

Including, but not limited to, literature, magazines, videos, DVDs, and/or similar items.

NO SOCIALLY OFFENSIVE ITEMS

Including Nazi or other white supremacist items, or other items deemed offensive by coordinators or shoppers.

REGISTRATION & REGULATIONS 2011

Uhuru Flea Market @ Clark Park